Dashboard
PHYSICS LLC — Operations Portal
📅 May 14 Deadline
📢 Announcements
Shared notices, passwords, and links
▼
💡 Ideas
Quick thoughts, notes, and observations
▼
✓ Tasks
Actionable items with owners and due dates
▼
🗨 Topics
Threaded discussions with comments
▼
📎 Documents
Files, references, and resources
▼
$ Budget
Estimates, actuals, and spending
▼
Open Tasks
—
items needing attention
Days to Deadline
—
until May 14 STEMpact event
Budget Tracked
$0
estimated spend
Ideas
Quick thoughts, notes, and observations
Start here. Capture any thought, question, or observation. When an idea becomes something someone needs to act on, convert it to a task with one click.
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Tasks
Actionable items with owners and due dates
Actionable items with an owner, due date, and status. If someone needs to do something specific, it belongs here. Ideas become tasks when they're ready for action.
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Topics
Threaded discussions with comments
Start a discussion, review a document, or work through a decision. Add comments, attach PDFs, and resolve when done. The resolution becomes the record of what was decided.
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Documents
Files, references, and resources
Your filing cabinet. Link Google Drive files, upload new documents, or browse your Drive folders. Plans, specs, contracts, references — everything lives here.
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Announcements
Shared notices, passwords, and links for the team
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Records
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Budget
Estimates, actuals, and vendor tracking
Total Estimate
$0
Total Actual
$0
Variance
$0
Line Items
0
| Category | Item | Estimate | Actual | Vendor | Status | Receipts | Notes |
|---|
STEMpact
Grants, programming, and nonprofit administration
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Teams
ADC Team 1701 & Robotics / FTC
ADC Team 1701
Robotics / FTC
Team 1701 Tasks
Admin Settings
Manage record types, tags, and users
Record Types
What's New
v18 — April 2026
Login screen redesign — clean rocket image with border, subtitle, and sign-in button. Removed old PHYSICS wordmark and STREAM graphic.
v17 — April 2026
Announcements at top of dashboard. Brief descriptions on every dashboard card. Announcement visibility now uses checkboxes — pick any combination of Admin, User, Student.
v16 — April 2026
Student role — students see Announcements, Tasks, and Documents only. Announcement visibility by role (Everyone, Admin Only, Admin & Users, Students Only, etc.). Users admin fully functional — inline role dropdown, active/inactive toggle, edit all fields. Inactive users blocked at login. Announcements at top of sidebar.
v15 — April 2026
Announcements — shared notices with tap-to-copy fields for passwords and links. Shows on dashboard and full section. Admin can create, edit, archive. Invite new members via Gmail API from Admin > Users. Task modal scrolls to top when opened.
v14 — April 2026
Task detail popup with formatted description and clickable URLs. Any-to-any linking with multiple links per item. URL links field. Inline "Add New" category. Auto-expanding textareas. Back button portal navigation. Idea delete fix. Section subtitles.
v13 — April 2026
AI assistant rewrite — system prompt knows all features (linking, categories, priorities, assignments, status). AI auto-links related ideas and tasks by default. Actions use linkedIndex for batch linking; frontend resolves to real IDs. Linked items render as clickable chips on ideas and tasks. New item gold star indicator (localStorage). "Close" renamed to "Done" on ideas.
v11 — April 2026
Font size control now works — all text scales with the A/A buttons. Record types: editable names, description field shown as subtitle, two-column grid on wide screens. Schema modal has description field. All delete buttons have confirm dialogs. Bigger buttons and tap targets throughout.
v10 — April 2026
Google Tasks two-way sync — tasks mirror to "PHYSICS PORTAL" list, @Name for assignments. Categories managed in portal (Admin > Categories). Assignee dropdown from user list. Priority levels: One Day, Soon, Today, NOW. Cross-linking between Ideas and Tasks. Bigger tap targets everywhere. New categories.js function.
v09 — April 2026
Google Tasks sync — portal tasks mirror to a "PHYSICS PORTAL" list in your Google Tasks. Two-way: create in either place. @Name convention for assignments. AI chat improvements — expand/maximize panel, Enter makes line breaks, numbered action items with individual checkboxes, type dropdowns (Task/Idea/Topic), editable titles, Select All/None. Font size control (lower left). PHYSICS text hidden on narrow screens.
v08 — April 2026
Ideas fully interactive — edit, close/reopen, add task from inside an expanded idea. Dashboard items are fully functional with edit, status change, and delete controls. Collapsible items everywhere — tap to see details, tap again to collapse. Notes backend supports editing and status.
v07 — April 2026
Dashboard redesign — sections at top in sidebar order (Ideas, Tasks, Topics, Documents, Budget), stat cards moved to bottom. Each section and individual item is collapsible — tap to expand details. Sidebar closes when tapping outside on mobile. Topbar icon-only buttons.
v06 — April 2026
Topics section — threaded discussions with comments, PDF attachments (inline viewer, new tab, download), and resolve/reopen workflow. Dashboard rewrite — collapsible panels mirroring sidebar order (Ideas, Tasks, Topics, Documents, Budget). Topbar icons — compact icon-only buttons for theme, install, and sign out. Tags filter safety net.
v05 — April 2026
AI Assistant — floating chat panel where you dump thoughts, meeting notes, or ideas in plain language. Claude parses them into Ideas, Tasks, or Records and creates them in the portal with one click. Voice-to-text friendly.
v04 — April 2026
Transparent images throughout. Favicon added. Bigger default font. Improved dark mode contrast. Notes renamed to Ideas — capture first, convert to tasks when ready. Decisions section removed (Discussions coming in v05). Section helper tips. Documents section now has Drive folder browser with upload.
v03 — March 2026
Dynamic record types system. Vendor tracker as first record type. Sidebar restructured. Section tags on Tasks, Notes, Decisions, Documents with filter dropdowns. Admin section: manage record types, tags, and users from the portal.
v02 — March 2026
Rocket orange rebrand. File upload to Drive. Edit/delete all sections. Convert note to task. Receipt attachments on budget. STEMpact and Teams sections. Role-based sidebar visibility.
v01 — March 2026
Initial launch. Dashboard, Tasks, Notes, Decisions, Budget, Documents. Google OAuth with role-based access. PWA install support.